facebook tracking

HR & Payroll Administrator

If you would like to work in a varied position, where you'll be kept busy with various HR, Payroll and other administrative tasks then we would love to hear from you.


Hours:         Full time, Monday to Friday, 9am-5pm 
Contract:   Permanent
Salary:         up to £24,000 per annum
Location:    Rugby, Warwickshire 

Our client is currently seeking a highly experienced HR & Payroll Administrator to join their team to provide efficient and timely HR and Payroll administrative support to the HR function within the School. 

Key Duties and Responsibilities:

• Maintain the Single Central Register ensuring that is kept current and accurate and in accordance with legal requirements
• Responsible for the School’s leaver process, writing to employees who are leaving with relevant correspondence and ensuring all relevant parties are informed in order to assist a smooth departure
• Undertaking vetting process: List99/DBS/ID/RTW, TP, EEA, Leadership to support the HR Advisor in the recruitment of new employees to the School
• Completion of a monthly earnings survey for the Office for National Statistics (Government Agency)
• Production of fortnightly and monthly reports for the Head of HR relating to staff analytics and payments
• Keep accurate records of Benefits in Kind for the annual P11D preparation and Inland Revenue return
• Under the supervision of the Head of HR, undertake pension administration and annual returns for the Stakeholder and Teachers Pension Scheme
• Maintenance of staff medical insurance records.  
• Provision of a highly confidential administrative support service to the HR Function
• Produce annual data and manage the long service award process including issue of associated correspondence and payments
• Support the HR Advisor as required on starters, mid-employment and leaver procedures, correspondence, setting up induction, IT support training etc
• Promoting and safeguarding the welfare of children and young persons for who you are responsible and with whom you come into contact
• Completing the Exit interview process and following up with the HR Advisor the appropriate course of action (if any)
• Supporting the recruitment and selection process
• Administering, maintaining the HR and Payroll database and creating reports when requested
• Accurate filing of all HR personnel files both electronically and hard copies
• Providing first line HR guidance to staff and reporting this to the HR Advisor
• Any other reasonable tasks as directed by the Head of HR

Essential Skills and Experience:

• GCSE A-C in Maths and English
• NVQ or equivalent in Business Administration
• HR administration experience
• Experience of working within the Education sector
• Understanding of payroll and pensions requirement
• Current HR legislation, policies and procedures
• Understanding of DBS and relevant vetting checks process
• Proficient in Microsoft Office (Excel, PowerPoint & Word)
• Highly numerate
• Experience of working with databases
• Excellent interpersonal, communication (both written and verbal) and influencing skills
• Ability to organise and prioritise workload, work under pressure and deliver against tight deadlines

• National Payroll Certificate
• CIPD membership
• HR or Business related Degree
• Safeguarding qualification
• Experience of working in a payroll department in the education sector.
• CiPHR (HR database)
• I-recruit (Recruitment database)
• Conducting DBS & vetting checks
• Experience of administering payroll
• Good presentation and reporting skills
• Proficient in use of PASS payroll
• HR Procedures relevant to the education sector

Apply for this job

Or, know someone who would be a perfect fit? Let them know!


CV21 2DY Rugby Directions


Applicant tracking system by Teamtailor